Terms and Conditions & Business Ethics Policy

Terms and Conditions & Business Ethics Policy

Thank you for taking the time to visit myhrdept.co.uk. This site is wholly owned by HRR Solutions Ltd, specialists in HR support for businesses.

Terms and Conditions

DISCLAIMER

PLEASE SCROLL DOWN AND READ THIS IMPORTANT NOTICE THAT AFFECTS YOUR RIGHTS. BY USING ANY PRODUCTS OR SERVICES OBTAINED THROUGH MYHRDEPT.CO.UK, YOU ARE ACKNOWLEDGING THE TERMS OF THIS NOTICE AND ACCEPT THEM.

If you use any document or service which you have accessed through myhrdept.co.uk, it will be under the terms stated in this Notice.

Documents available from myhrdept.co.uk have been prepared by HRR Solutions Ltd, and when we refer to ‘we’ or ‘us’ in the Notice, we mean that company.

Please note that the documents have been prepared in compliance with the law in England, Wales &, in most cases, Scotland as at the date of publication. They will not be suitable for other parts of the UK, or elsewhere. We cannot accept any responsibility for any documents or services if they are used outside of England, Wales or Scotland.

We make every effort to ensure that our products comply with the relevant aspects of employment law and are in line with best practice standards recommended by the Advisory Conciliation and Arbitration Service (ACAS).

However, the law is constantly changing and evolving and new cases in court can dictate a change of practice for employers. For this reason, we cannot accept any liability for any damages howsoever caused through the use or misuse of any of the documents, advice or other services supplied to you by us. For this reason you should regard all of the information and documents through this web site as ‘for guidance’ only and should undertake a qualified independent check of the information we provide if you have reasonable grounds to suspect that a legal case may arise and if any information provided by us to you may be relevant to that case.

This website aims to provide accurate, authoritative information on the subjects it covers. It is offered to subscribers and users on the understanding that the publisher is not in business as a lawyer and that the service is not attempting to a emulate the services of a lawyer or consultant, from whom further support may from time to time be necessary.

It is also offered to subscribers and users on the understanding that the publisher is not in business as a health and safety specialist and that the service is not attempting to emulate the services of a health and safety specialist or consultant, from whom further support may from time to time be necessary. The health and safety documents available on this site, in common with all other documents and information, are for general guidance only. Whilst we have considerable experience in advising clients on employment law issues (and will continue to do so subject to the provisos given above) we are not health and safety specialists and cannot provide advice on anything other than very basic aspects of health and safety issues in a practical context.

Terms of supply. We agree to supply and you agree to accept services through myhrdept.co.uk strictly on condition that these services are for your use to help you manage your own business issues (the 'stated purpose'). You agree not to supply myhrdept.co.uk services to any third party who is not directly connected with your business (e.g. an employee or fellow Director), nor will you offer or attempt to sell or make any financial gain from the services we supply to you. You must not use any of our services for anything other than the stated purpose for which they are supplied and to do so may constitute a breach of our legal rights to which we reserve the right to seek remedy. We reserve intellectual property rights for all of the content contained on myhrdept.co.uk. Where we reasonably believe that you have breached the terms of supply, we reserve the right to (in addition to taking other action) revoke your access to myhrdept.co.uk and cancel your subscription without refund.

Annual subscriptions to our service are priced according to the number of employees you have. The greater the number of employees you have the more we would expect you to use our advice service and other services. It is imperative that you declare the number of employees you have and upgrade your subscription to the next category should the number of employees exceed the maximum number specified for your current category subscription. If you fail to declare the correct number of employees we may cancel your subscription without notice. We will have no liability to you whatsoever in circumstances where have obtained your subscription to our services by under-declaring the number of employees when purchasing your subscription, or where you fail to upgrade your subscription within a reasonable period following an increase in the number of employees in your business. Should we decide to cancel your subscription you will no longer have access to data entered into your account in myhrdept.co.uk. See Loss of information upon expiry of subscription below for further details.

If a court or any other body having the power to rule on disputes decides that any part of this Notice is not reasonable or cannot be enforced for any reason , this will not affect the validity of the other parts of this Notice which will continue to be in full force and effect.

Copyrighting & Other Terms & Conditions

We hope that this site will be used regularly by small & medium sized employers and we have priced the products to ensure that employers should not be put off from repeat use of the site. However, a great deal of time, effort and cost has been put into developing this site and its product range, and we require customers using the site not to reproduce any part or whole of any product in any way, nor store in a retrieval system or to transmit by any means, electronic, mechanical, photocopying, recording or otherwise. All rights are reserved on this site and on all products except where expressly marked otherwise. The only exceptions to this are where you need to make a copy of a document for your own personal records. We allow you to make reasonable copies for this purpose only as a part of our copyright conditions.

This requirement is also in the interests of our customers, since products are updated regularly to reflect new standards or changes in the law. Customers who breach this agreement and make copies of original products will not benefit from any updates that may have been made, and this could result in legal breach.

In purchasing any product or service from this site, you acknowledge the terms of this Notice and accept them.

Data Protection

We take our responsibilities regarding the protection of personal privacy very seriously. As such, you can rest assured that any personal data you may be asked to reveal in order to use some of the features that are or will become available on myhrdept.co.uk will be held and processed in accordance with the requirements of the 1998 Data Protection Act.

Where you are invited to submit personal data, such as an e-mail or postal address or a telephone number, this will be for the purposes of the operation of myhrdept.co.uk or for us to send you information from time to time. We do not use information you have entered, for example about your employees, for any other purpose, nor will we disclose it to third parties without your, or if appropriate, your employee’s consent.

You also have responsibilities under the DPA in relation to the details you store in your account on myhrdept.co.uk. In particular you should ensure that only 'authorised persons' have access to your login details for the site and you should ensure that passwords etc are stored securely. Myhrdept.co.uk is an on-line service that can be accessed from any computer anywhere in the world. We cannot be held responsible for documents lost or personal data revealed through your failing to protect your passwords and/or other failures of your responsibilities under the DPA. Where an 'authorised person' leaves your business, you should change your password for myhrdept.co.uk. It is good practice to regularly change passwords and ensure that your password pattern is not predictable.

Loss of information upon expiry of subscription. Annual subscription holders are offered the opportunity to store details about employees in their acccount in myhrdept.co.uk. This allows for easier storage and creation of documents and letters etc for those employees. Where a subscription is not renewed, or a direct debit instruction is cancelled, this data will be lost. We will make reasonable efforts to remind customers of subscription renewal dates and of the consequences of failing to reinstate direct debits, but we will not be responsible for the consequences of a loss of data under such circumstances. Similarly should we cancel a subscription by our own choosing all data entered into the system will be deleted and again we will have no liability to you under these circumstances.

If you are concerned about any of the data that may be held by us about you as a result of your transactions with myhrdept.co.uk (or for any other reason) please send an e-mail in the initial instance stating your concern and the reasons for it by emailing us from the following link, contact us. Mark your email ‘Data Protection Query’. We will fully investigate your concern and respond promptly indicating the course of action we intend to follow to progress your query.

If, after reading such a statement, you choose to submit any personal data, you are thereby giving your consent for that data to be held and processed for the stated purpose or purposes.

Business Ethics Policy

We want to conduct our business with you ethically in all circumstances. Specifically our obligations to you are;

• we will not pass on any information about you to third parties for commercial purposes unless you give us your consent.

• we use a recognised commercial credit card payment system owned and maintained by the Royal Bank of Scotland.

• where you choose to purchase an annual membership to our site, we will not automatically renew your subscription when it expires. We will only renew your subscription if you have told us to do so. Subscriptions paid using the direct debit payment option will continue to run until cancelled by you, or us.

• we try our hardest to ensure that our products are the best and most practical products available, that our prices are competitive and that we update our products regularly.