User Guide

User Guide

Selecting the right package for you

myhrdept.co.uk is available for you in 2 formats, 'Pay as you go' (PAYG) or subscription. PAYG is great if you want only 1 copy of a particular document, subscriptions represent better value in the longer term and offer more comprehensive functionality. For example a PAYG customer must enter the details of their employees every time they wish to produce a new document, whereas a subscription holder may store employee records on myhrdept.co.uk, enabling quick retrieval of information when creating new documents. Subscriptions are available to buy by invoice, Direct Debit (with a 10% discount) or credit card. Subscription packages can be chosen based on the number of employees you have, with our cheapest option allowing you to store the records of up to 10 employees.

Using myhrdept.co.uk

To get the best out of myhrdept.co.uk we suggest you:

1) Enter all of your Company details accurately in 'my account'. This information is needed in order for documents to be accurately produced, for example address letter heads and the name of your Company.
2) Set up your employee records in 'my employees'. Your subscription will dictate how many employees you can enter. Upgrading is easy if, for example, you recruit more staff. Enter the information accurately, as this information will be pulled through into any documents you create relating to this employee.
3) Create a contract of employment for each of your employees. See the user guide at the bottom of this page for more information on this. Once you have created one contract you can opt to 'copy' this for each additional employee, changing only the details that are specific to that employee.
4) Create all of the core policies we recommend and any others that are relevant to your business. Core policies include Disciplinary, Dismissal & Grievance, Discrimination, Bullying, Harassment & Victimisation, Health & Safety, Drugs & Alcohol, Equal Opportunities & the Family Friendly policies covering maternity, paternity, flexible working, time off for emergencies, bereavement leave etc. Once you have created your policy suite, print these off, place them in an easily available file and make sure your employees and managers in particular read them and understand them.

See the downloadable attachments below for more information about setting up employee accounts, creating and cloning documents and our unique Advanced Options feature for maximum editability of your documents prior to creation. Select the pdf version if you do not have MS Word on your computer.