Policies and Procedures

Policies and Procedures

  • PDFAdoption Policy and Procedure

    Qualifying employees who are adopting a child have the right to leave, pay and employment protection. This policy clearly defines employee rights, and both employer and employee obligations.

    Policy amended September 08 to reflect statutory changes to entitlements of employees whose placement occurs on or after 5th October 2008.

  • PDFAlcohol & Substance Abuse Policy and Procedure

    This policy outlines how an employer should deal with an employee who is abusing either alcohol or other substances (including prescription drugs).

  • PDFAttendance at Work Policy and Procedure

    This policy contains information about how employers should deal with various types of absences from work,  be they due to holiday, sickness, injury or unauthorised absence. 

  • PDFBereavement Leave Policy and Procedure
    This policy lays out the paid time off that the company will give to an employee in the event of a bereavement - the actual number of days given being dependant on the relationship between the employee and the deceased.
  • PDFDisciplinary, Dismissal and Grievance Policy and Procedure

    This policy details how all disciplinary and grievance incidences must be dealt with by employers if they wish to ensure their disciplinary and grievance procedures are legally compliant. 

  • PDFDiscrimination, Bullying, Harrassment and Victimisation at Work Policy and Procedure

    This policy describes the steps that the company will take to ensure that employees, potential employees, ex employees, contractors etc, are not treated unfairly or detrimented in any way by discrimination and harrassment. It is the practical detail behind the company's Equal Opportunities Statement.

  • PDFEmployee Search Policy and Procedure
    This policy explains the circumstances in which an employer may wish to search employees and outlines the procedures that will be followed during and after the search in the event that it reveals any illegal activity/possession.
  • PDFEqual Opportunities Statement
    This is a statement of the companies intent to provide equality of opportunity to all applicants and employees.
  • PDFFlexible Retirement Policy and Procedure

    This policy and procedure explains employees' legal entitlement to request to work beyond their usual retirement age.

  • PDFFlexible Working Policy and Procedure

    This policy explains the circumstances in which an employee has the right to request a flexible working arrangement (ie for the care of a child or an adult in the employee's care). Whilst this is only a right to REQUEST and employers are not obliged to agree, they are legally obliged to follow a specific procedure when considering the request.  (Updated with effect from October 2007 to include refinitions of foster parents and adoption from outside of UK.)

  • PDFHealth and Safety Policy and Procedure

    This policy covers all the key areas of health and safety, such as safe handling of substances, training, accidents at work, first aid, risk assessment and named 'responsible people'. 

  • PDFMaternity Policy and Procedure

    The policy clarifies pay, leave, rights and obligations (of both the employee and the employer) prior to, during and after maternity leave.

    Policy amended Sept 08 to reflect statutory changes effective for women whose EWC falls on or after 5th October 2008.

  • PDFParental Leave Policy and Procedure
    Certain employees are entitled to take parental leave of up to 13 weeks for each child under the age of 5 (different entitlements if the child is disabled). This policy lays out the eligibility criteria and the obligations and restrictions associated with this right.
  • PDFPaternity Policy and Procedure
    This policy outlines the employee's rights to pay, leave and benefits whilst on paternity leave.
  • PDFTechnology, Internet and E-Mail Policy and Procedure

    This policy lays out how employees can and cannot use equipment provided to them for work purposes and explains how the employer will monitor correct usage - and what it will do in the event that inappropriate or illegal use is discovered.

  • PDFTime Off for Family Emergencies Policy and Procedure
    This policy outlines the rights and obligations of employers and employees in the case of a family emergency - clearly defining the difference between an emergency and an ongoing situation, and lays out the procedures that employees must follow in order to take such leave.
  • PDFWhistle Blowing (Protected Disclosures) Policy and Procedure

    If an employee discovers wrongdoing or malpractice within their company they may, in certain circumstances, take their concerns outside of the company - 'Whistleblow' and be legally protected against discrimination or victimisation.

  • PDFEmployer's Guide to Alcohol and Substance Abuse

    This guide accompanies the Alcohol and Substance Abuse Policy and Procedure and explains how an employer should deal with an alcohol or drug problem situation. (Last updated 25th April 2007)

  • PDFEmployer's Guide to Disciplinary and Grievance Letters
    This guide provides some basic, but very important guidance on the letters associated with the Disciplinary, Dismissal and Grievance Policy. (Last updated 25th April 2007.)
  • PDFEmployer's Guide to Managing Absence

    This guide explains the various reasons behind attendance/absence issues, and how each case should be dealt with. (last updated 25th April 2007.)

  • PDFEmployer's Guide to Managing Disciplinary, Dismissal and Grievance Cases

    This guide is essential reading to any manager involved with managing discipline, grievances and attendance (including medical certificated absence).

  • PDFEmployer's Guide to Managing Flexible Retirement Requests

    This guide explains how employers should approach flexible working requests if they are to avoid unintentional discrimination and/or unnecessary distress (to themselves or their employees).

  • PDFEmployer's Guide to Obtaining a Medical Report

    This guide explains how an employer should go about getting medical information on an employee who is either frequently absent, or has been absent from work for some time. (Last updated 26th April 2007.)

  • PDFEmployer's Guide to Paternity Leave

    This guide accompanies the Paternity Leave Policy and Procedure.

  • PDFEmployer's Guide to Searching Employees

    This guide accompanies the Employee Search Policy and Procedure.