Family Friendly Letters and Forms
Acknowledgement of a maternity notification confirming entitlements
This letter is a comprehensive guide to a pregnant employee of her entitlements to pay, leave, benefits and employment protection prior to, during and after her maternity leave.
- Acknowledgement of paternity leave request confirming entitlements
This letter acknowledges an employee's request to take paternity leave and advises them of their entitlements to leave and pay (if any).
- Acknowledgement of paternity leave request where employee has no entitlement
This letter advises an employee who has applied for Paternity Leave that they do not meet the criteria for such leave and therefore their request has been refused. - Acceptance of flexible working request - no meeting
This letter advises an employee who has made a flexible working request that their request has been approved.
- Acknowledgement of adoption leave request where employee has no entitlement
This letter advises an employee who has applied for Adoption Leave that they do not meet the criteria for such leave and therefore their request has been refused. - Acknowledgement of an adoption notification confirming entitlements - only for employees with an entitlement to leave
This letter is a comprehensive guide to an employee of their entitlements to pay, leave, benefits and employment protection prior to, during and after adoption leave.
N.B. An employee must have at least 26 weeks service at the end of the week in which notification of the placement is made in order to qualify for Adoption Leave.
Policy amended September 08 to reflect statutory changes to entitlements for employee's whose placements fall on or after 5th October 2008.
- Invitation to a meeting to discuss a flexible working request
This letter invites an employee who has made a flexible working request to a meeting to discuss their proposal.
- Invitation to flexible working appeal meeting
This letter invites an employee to a meeting to discuss their appeal against your rejection of their flexible working request.
- Rejection of flexible working request
This letter advises the employee that following a meeting to discuss their flexible working request, you have decided to reject it.
- Rejection of flexible working request after an appeal
This letter advises an employee who has appealed against your decision to reject their flexible working request that their appeal has not been succesful.
- Acceptance of a flexible working request after an appeal
This letter advises an employee who has appealed against your decision to reject their flexible working request that their appeal has been succesful.
- Adoption Leave Notification Form
An employee would use this form to advise you of their intention to take adoption leave. The form is also included in the Adoption Leave Policy and Procedure.
- Emergency/Bereavement Leave Form
Employees must complete this form if they wish to, or have already, taken Emergency or Bereavement Leave. This form is included in the Time Off for Family Emergencies Policy and Procedure.
- Flexible Working Request Form
Employees who wish to request a flexible working arrangement must complete this form. This form is included in the Flexible Working Policy and Procedure.
- Maternity Notification Form
This form is used by pregnant employees to advise their employer that they are pregnant and wish to take maternity leave. This form is included in the Maternity Policy and Procedure.
- Parental Leave Request Form
Employees can use this form to advise you that they wish to take Parental Leave. This form is included in the Parental Leave Policy and Procedure.
- Paternity Leave Notification Form
Employees would use this form to advise you of their requirement to take Paternity Leave. This form is included in the Paternity Leave Policy and Procedure.
Flexible Working Request Form, WORD (33k) 
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